Whistleblowing Policy
1. Scope
- Fraudulent financial reporting
- Misappropriation of assets
- Bribery & Improper payment scheme
- Material breaches of Company policy
- Violations of laws & regulations
- Unsafe work practices
- Employee misconduct
- Any other matters
2. Responsibility
Audit Committee
3. Procedures for Whistleblowing
3.1 Submission of feedback/complaints
- Employees are free to bring complaints to the attention of the Group CFO either in person or via e-mail to saytiong@giken.com.sg
- Where the complaints concerns the Group CFO, such complaints shall be brought to the attention of the Group CEO, at sydney@giken.com.sg
- Alternatively, the employee can e-mail the complaints to the Audit Committee at AC@giken.com.sg
- Such complaints shall be made in good faith and shall not be mere expression of personal grievances or for purposes of personal gains
- The identity of the complainant will be kept confidential and the complainant shall not suffer any retaliation for his/her complaint
- The content of the feedback/complaints should include details of the parties involved, date/period concerned, nature of concern, substantiating evidence (if available) & contact details
3.2 Investigation
- The recipient of the complaint shall inform the Audit Committee of all complaints received, with an initial assessment of the appropriate treatment of the matter
- All matters reported shall be reviewed within a reasonable time frame and a decision shall be taken on whether to proceed with a detailed investigation
- If the Audit Committee deem it necessary to proceed with an investigation, the Committee shall appoint an investigation team, headed by a senior management member (independent of the parties the complaint is directed at) and proceed with the investigation
- Alternatively, where the Audit Committee deem appropriate, it may engage external parties to carry out the investigation, at the Company's expense
- The Investigating Team shall report back its findings & evaluations to the Audit Committee, with a recommendation on the action to be taken, if any
- The Audit Committee shall review the report and recommendations and made an appropriate decision
- The decision shall be brought to the attention of the Board and the appropriate members of the senior management for authorisation and implementation
3.3 Records of Feedback/Complaints
- Records of the feedback/complaints shall be the property of the Company and shall be retained by the Company in accordance with the applicable law and company policies regarding retention of documents.
- The records shall be safeguarded to ensure confidentiality of the identity of the complainant & the complaint