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Read Notice of AGM here
 
Read Appendix A to Notice of AGM here
 
Read Appendix B to Notice of AGM here
 
Download Proxy Form here

GSS ENERGY LIMITED 7TH ANNUAL GENERAL MEETING

Update as at 14 April 2022, 04:18 am.

We refer to:

  • In view of the constantly evolving COVID-19 situation and to comply with the Infectious Diseases (Measures to Prevent Spread of COVID-19) Regulations 2020, the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Companies, Variable Capital Companies, Business Trusts, Unit Trusts and Debenture Holders) Order 2020 of the COVID-19 (Temporary Measures) Act 2020 (Act 14 of 2020) and the Joint Statement by the Accounting and Corporate Regulatory Authority, the Monetary Authority of Singapore and the Singapore Exchange Regulation issued on 13 April 2020 (as updated from time to time) which included a checklist to guide listed and non-listed entities on the conduct of general meetings during the period when elevated safe distancing measures are in place, the AGM is being convened, and will be held, by way of electronic means.
Date, time and conduct of AGM
 
GSS Energy is pleased to announce that its AGM will be convened and held by electronic means, on 29 April 2022 at 10.00 am.
 
Important Dates and Times
Last date and time to pre-register to attend the Virtual Information Session (“VIS”)19 April 2022 at 10.00 a.m
Date and time of VIS20 April 2022 at 10.00 a.m
Last date and time for submission of questions in advance of the AGM21 April 2022 at 10.00 a.m
Last date and time to pre-register to attend the AGM26 April 2022 at 10.00 a.m
Last date and time for lodgment of Proxy Form26 April 2022 at 10.00 a.m
Date and time of AGM29 April 2022 at 10.00 a.m
Place of AGM and VISThe AGM and VIS will be held by electronic means
 
Important advisory due to COVID-19 outbreak
 
The AGM is an important event in the Company’s corporate calendar as part of our engagement with our shareholders. We would normally encourage and welcome shareholders to attend and participate in our AGM. Due to the current COVID-19 situation in Singapore, Shareholders will NOT be able to attend the AGM in person. Instead, the AGM will be conducted virtually and Shareholders will be able to observe and/or listen to the AGM proceedings via live audio-visual webcast or live audio-only stream. We seek the understanding and cooperation of all Shareholders to minimise the risk of community spread of COVID-19.
 
In view of this:
  • Notice of AGM, appendices to notice of AGM and proxy form. Notice of AGM, appendices to notice of AGM, and proxy form will be available on SGX website (https://www.sgx.com/securities/company-announcements) and on top of this page.
  • Virtual Information Session. A virtual information session will be held by the Company for the Shareholders on 20 April 2022 at 10.00 a.m. and the Company shall address any questions which Shareholders may have in relation to the resolutions tabled for approval at the AGM (which includes the proposed diversification of the business of the Company).
  • No physical attendance at AGM.
  • Alternative arrangements have been put in place to allow Shareholders to participate at the AGM:
  1. watching a “live” webcast or listening to a “live” audio feed;
  2. asking questions “live” at the virtual information session or submitting questions in advance of the AGM; and
  3. voting by appointing the Chairman of the AGM as proxy at the AGM.
 
Details of the steps for pre-registration for the Virtual Information Session (the “VIS”) are set out below:
  • Event: VIS held by the Company for the Shareholders and to address any questions which Shareholders may have in relation to the resolutions tabled for approval at the AGM (which includes the proposed diversification of the business of the Company).
  • Date: 20 April 2022 @ 10.00 a.m.
  • Venue: The VIS will be held by electronic means. No physical attendance is allowed.
Shareholders must pre-register via registration link here from now till 10.00 am on 19 April 2022 to enable the Company’s Share Registrar, Boardroom Corporate & Advisory Services Pte. Ltd. to verify their status as shareholders. When you register, please also provide us with the following details:
  • your full name per CDP/CPF/SRS/script based record;
  • NRIC/Passport;
  • Contact number; and
  • Shareholding type (CDP/CPF/SRS/script based record).
Any registration that is incomplete, inaccurate, unverifiable or received after 10.00 am on 19 April 2022 will not be processed.
 
Following the verification, authenticated shareholders will receive an email by 3.00 pm on 19 April 2022. The email will contain user ID and password details, as well as the link to access the VIS.
 
Shareholders who do not receive an email by 3.00 pm on 19 April 2022, but have registered by deadline should contact our Share Registrar at (65) 6536 5355 or send an email to registration@gssenergy.com.sg.
 
The minutes of the VIS will be published via an announcement on the SGX website at the URL (https://www.sgx.com/securities/company-announcements) and the Company’s website URL (https://www.gssenergy.com.sg/agm), no later than 10.00 a.m. on 23 April 2022, which is at least 72 hours prior to the closing date and time for the lodgment of the proxy forms to facilitate Shareholders' votes and to allow Shareholders to make an informed decision on the resolutions to be tabled at the AGM.
 
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Details of the steps for pre-registration, pre-submission of questions and voting at the AGM are set out below.
No.StepsDetails
1Pre-registration-AGM
Shareholders must pre-register via registration link here from now till 10.00 am on 26 April 2022 to enable the Company’s Share Registrar, Boardroom Corporate & Advisory Services Pte. Ltd. to verify their status as shareholders. When you register, please also provide us with the following details:
  • your full name per CDP/CPF/SRS/script based record;
  • NRIC/Passport;
  • Contact number; and
  • Shareholding type (CDP/CPF/SRS/script based record).
Any registration that is incomplete, inaccurate, unverifiable or received after 10.00 am on 26 April 2022 will not be processed.
 
Following the verification, authenticated shareholders will receive an email by 6.00 pm on 27 April 2022. The email will contain user ID and password details, as well as the link to access the live audio-visual webcast to observe AGM proceedings.
 
Shareholders who do not receive an email by 6.00 pm on 27 April 2022, but have registered by the 26 April 2022 deadline should contact our Share Registrar at (65) 6536 5355 or send an email to registration@gssenergy.com.sg.
 
Shareholders who hold GSS Energy shares through relevant intermediaries (as defined in the section 181 of the Companies Act, 1967 of Singapore), excluding CPF and SRS investors, should contact the relevant intermediary through which they hold such shares as soon as possible in order to make the necessary arrangements for them to participate in the AGM.
 
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2Submit questions in advance
Submission of questions: Shareholders can submit questions related to the resolutions to be tabled for approval at the AGM to the Chairman of the Meeting, in advance of the AGM via the following manner:
 
 
(b) email to Company's Share Registrar at srs.teamc@boardroomlimited.com; or
 
(c) submit by post, be submitted at Company’s Registered Office at 1 Harbourfront Avenue, #14-07 Keppel Bay Tower, Singapore 098632.
 
Deadline to submit questions: All questions must be submitted by 10.00 am on 21 April 2022.
 
Addressing questions: The Company will consider all questions and endeavour to address all substantial and relevant questions on the resolutions tabled for approval at the AGM (which includes the proposed diversification of the business of the Company) which are received from Shareholders, via an announcement on the SGX website at the URL (https://www.sgx.com/securities/company-announcements) and the Company's website at the URL (https://www.gssenergy.com.sg/announcements), no later than 10.00 a.m. on 23 April 2022, which is at least 72 hours prior to the closing date and time for the lodgment of the proxy forms to facilitate Shareholders’ votes and to allow Shareholders to make an informed decision on the resolutions to be tabled at the AGM.
 
Minutes of AGM: The Company Secretary prepares the minutes of the general meeting. The minutes record substantive and relevant comments or queries from shareholders relating to the agenda and the responses from the Company. The Company will publish the minutes of the AGM on SGXNET and the Company’s website within one (1) month after the date of the AGM.
3Submit proxy forms to vote
Appointment of Chairman of the Meeting as proxy: Shareholders (whether individual or corporate) who pre-register to observe the AGM proceedings and wish to vote on the resolutions to be tabled at the AGM must appoint the Chairman of the Meeting as their proxy to attend, speak and vote on their behalf at the AGM, in accordance with the instructions on the proxy form. A copy of proxy form can be downloaded at here.
 
Specific voting instructions to be given: Where shareholders (whether individual or corporate) appoint the Chairman of the Meeting as their proxy, they must give specific instructions as to voting, or abstentions from voting, in respect of a resolution in the proxy form, failing which the appointment of the Chairman of the Meeting as proxy for the resolution will be treated as invalid.
Submission of proxy forms: Proxy forms must be submitted in the following manner:
 
(a) If submitted by post, be deposited at Company’s Registered Office at 1 Harbourfront Avenue, #14-07 Keppel Bay Tower, Singapore 098632; or
 
(b) If submitted electronically, be submitted via email to Company’s Share Registrar at srs.teamc@boardroomlimited.com, in either case by 10.00 am on 26 April 2022.
 
In view of the current COVID-19 situation and the related safe distancing measures which may make it difficult for shareholders to submit completed proxy forms by post, shareholders are strongly encouraged to submit completed proxy forms electronically by email.
 
CPF and SRS Investors who wish to appoint Chairman of the AGM as proxy to attend, speak and vote on their behalf at the AGM should approach their respective CPF Agent Bankers/SRS Operators to submit their votes by 5.00 pm on 19 April 2022. The proxy form is not valid for use by CPF and SRS investors and shall be in effective for all intents and purposes if used or purported to be used by them.
 
Note
Investors who hold the Shares via a securities sub-account with a DA (being a Relevant Intermediary) and who wish to participate in the AGM by (a) watching or listening to the AGM proceedings via the live audio-visual webcast or the live audio-only stream, and/or (b) asking questions “live” at the VIS and/or submitting questions in advance of the AGM, may refer to the relevant instructions as set out above. However, such investors should note that they will not be registered unless their DA has written to the Company to confirm that they are a securities sub-account holder with the DA, and that they hold the Shares. Such investors should inform their DA that they have pre-registered for the VIS and/or the AGM, and provide their DA with the same name, email address, identification number and contact number as they have provided on the registration page. If such investors wish to appoint the Chairman of the AGM as proxy to attend, speak and vote on their behalf at the AGM, they should contact their respective DAs as soon as possible in order for the necessary arrangements to be made by their DAs as for such appointment.